If you have a computer, then you must be familiar with Microsoft (MS) Office applications. While they’re not the only programs of their kind, they are arguably the best. Or, at least, they are what most people use. There’s MS Word, where you type documents. MS PowerPoint is where you create presentations and MS Outlook is where you send and receive emails. And then there’s Microsoft Excel.
Excel is what beginners would probably find the most complicated in the MS Office suite. It’s not as straightforward as MS Word. It’s not as user-friendly as MS PowerPoint either. Its crisscrossing lines are enough to confuse most amateurs. But MS Excel is just as important as Word or PowerPoint. Its functionalities, as well as potential uses, make it an essential tool in the modern age.
What is MS Excel?
Microsoft Excel is a spreadsheet software. You can use it to create tables, charts, and graphs, among other things. It can also perform complex calculations, making it perfect for organizing and analyzing different forms of data.
MS Excel is such a crucial tool because it is needed for interpreting information effectively. Accountants and data analysts swear by it. Managers use it to keep track of everything from deadlines to the productivity of employees. Restaurant owners leverage on its functions to manage their inventory, among other things. Because of the need to process many types of data, most business today need MS Excel to function optimally.
Why do you need to learn it?
1. It can get you hired.
If you’re applying for a job, there are a few things you can be certain of about your fellow applicants. One, they most likely know how to use a computer. Two, they can probably operate an office application or two. Considering how common computers are these days, these two things are pretty obvious. But just knowing how to type doesn’t make you a master of MS Word, right? The same cannot be truer in the case of MS Excel.
Excel is a powerful tool in the hands of someone who knows how to use it. Your potential employers know this, of course. Being able to harness Excel’s full capabilities for the benefit of the company automatically gives you an advantage. It makes your résumé more attractive. It makes you an asset to the company. Employers want assets.
Furthermore, employers recognize that you took time and effort to learn how to use the software. They may take this to mean that you are just as capable of being trained in other applications. In short, they will see your potential as a productive part of the organization.
2. It can help your business.
If you are a business owner, you will find that knowing how to use Excel has many benefits. One, it can help you with your marketing and sales efforts. You can tap into Excel’s data crunching capabilities to summarize customer and sales data using a pivot table. This allows you to analyze data better, which aids in making more effective marketing plans.
If you handle your employees’ payroll, Excel can make your job easier. A lot of database applications, such as Oracle and SAP, are great at managing employee and payroll information. In a way, this is what they were designed to do. What Excel does is it organizes data to reveal trends and other vital information. These include expenses and hours and how your workforce is organized. MS Excel excels (pun intended) at processing huge amounts of data. Very few software can beat it in this regard.
3. It helps prevent error.
Errors are unacceptable, especially if they occur in crucial, business-related numbers. More often than not, a mistake can threaten or cost you your career. MS Excel’s computing capabilities are superb, but they are only as good as whoever uses them. The application allows you to create formulas and functions that can do real-time calculations while you input data. Unfortunately, poor understanding of Excel’s formulas can lead to disastrous results.
Learning how to use Excel will allow you to use its functionalities with little to no chance of committing errors. It means you understand how its functions work and how you can modify them to suit your need. Lastly, it means that should an error occur, you know enough to actually be able to rectify it.
4. It simplifies complex tasks.
In the old days, processing numbers meant having to pore through sheet after sheet of paper. It meant doing calculations manually using a calculator. If you needed to transfer information to another page, you had to do it by hand. Excel renders all of these obsolete. It makes tasks that used to be complex a lot simpler. What used to take hours can be done in mere minutes. In this sense, learning how to use Excel means saving time.
So what’s in it for you? When you learn how to use Excel to simplify tasks, you finish earlier. You get home sooner so you can have more time for yourself. Finish that book, play that video game, or watch that series you’ve always fancied. Hang out and bond with your buddies. Spend time your family, too. When tasks become simpler, it’s not just your company or business that gets the benefits. You do, too.
5. It saves you money.
Past its apparently complicated structure, Excel is actually easy to use. Once you have learned the basics, you will feel more inclined to learn more. And then you will discover that there are things you don’t need to pay others to do for you.
One of the best ways to cut costs in business is to do the tasks yourself. Sure, no one beats your accountant when it comes to handling numbers. But you don’t need to hire people who will input data for you, for example. You can do this using your own knowledge of Excel.
Additionally, being able to interpret and understand numbers means you make better strategies and fewer mistakes. This, of course, means saving money in the long run.
6. It is a handy skill to have.
Excel is great not just for business, but also for a lot of other applications. You can use it for everyday tasks. For example, you can use it to keep track of your friends’ birthdays. You can also utilize it to track your personal savings and expenses. Excel sheets make for great grocery lists, among other things. With Excel’s potential to be used with other MS applications, the possibilities are virtually endless. Whatever your career may be, whether you’re a teacher, business owner, writer, or student, being able to operate Excel will definitely be of good use.
MS Excel is a valuable tool for anyone who lives in the modern world. It can help you, whether you want to be a little more organized or to find a more profitable career. There are many ways to learn how to use the application. A good way to start is to ask your friends for help. If you want instruction that’s more aligned with your career, then a professional learning platform could be for you. We offer a list of some of the top Excel learning platforms. Check them out now!